ADVISORY: New NIH Data Management and Sharing Policy Affects CIOs

A new NIH Data Management & Sharing Policy will go into effect January 25, 2023. While the focus is on the new responsibilities of researchers, the policy will have an impact on NIH Chief Information Officers (CIOs). Here is what CIOs need to know.

Scientific data is sufficient quality to validate and replicate research findings, regardless of usage in support of scholarly publications.

First, the policy applies to all research, funded or conducted in whole or in part by NIH, that results in the generation of scientific data.”1

Investigators and institutions are required to:

  • Plan and budget for managing and sharing scientific data generated by NIH funded research.
  • Prepare and submit a Data Management and Sharing (DMS) Plan during the funding application process.
  • Comply with the approved DMS Plan.

For CIOs, the policy triggers new procedures and oversight on an Institute or Center (IC) basis for both extramural and intramural research. CIOs should expect new queries from researchers about available repositories for data sharing. In addition, proactive communication about access and security considerations will prevent future challenges.

Data Management and Sharing Plans

Each NIH Intramural Research Program (IRP) determines the procedures for submitting and managing DMS Plans. CIOs should engage with the appropriate IRP offices to advise and assist.

CIOs supporting extramural research grant application and funding systems will need to add associated features and functionality to capture and store DMS Plans.

Supplemental policy guidance provides details about expected contents for DMS Plans and recommends a length of two pages or less.2 Exhibit 1 summarizes the DMS Plan content expectations.

Exhibit 1. Summary of Data Management and Sharing Plan Content Elements

Data TypeSummarize data types and amount, may describe data modality, level of aggregation, degree of data processing

Describe scientific data planned for preservation and sharing with reasoning behind ethical, legal, and technical factor decisions

Brief list of metadata, other relevant data, and associated documentations planned for facilitating scientific data interpretation
Related Tools, Software and/or CodeIdentify any specialized tools needed to access or manipulate the shared scientific data for replication or reuse
StandardsDescribe planned standards for application to scientific data and metadata, for example, data formats, data dictionaries, data identifiers, definitions, unique identifiers, and other data documentation
Data Preservation, Access, and Associated TimelinesDescribe plan and timeline for:
Name of repository identified for scientific data and metadata archivalHow the scientific data will be findable and identifiableWhen, and for how long, the scientific data will be available
Access, Distribution, or Reuse ConsiderationsIdentify applicable considerations for subsequent access, distribution, or reuse related to informed consent, privacy and confidentiality protections, control of data derived from humans, regulatory or policy restrictions, other potential limitations
Oversight of Data Management and SharingIdentify institutional oversight roles and responsibilities for monitoring and managing compliance with the documented plan


1.       Research Covered Under the Data Management & Sharing Policy | Data Sharing. Accessed October 18, 2022.

LCG:Impact Returns with a Night Out for Employee Recognition

Employees across the company and country gathered on December 7, 2022 at the Marriott Convention Center in Bethesda, Maryland for the first in-person company-wide event since before the pandemic. The night brought co-workers together and gave the LCG leadership team the opportunity to share their vision for the future. The high point of the evening was recognition of outstanding employees and teams.

The following individuals and teams were recognized for their contribution to helping LCG empower federal government agencies to create extraordinary change over the past year.

  • Directors Award
    • Cindy Griesbach
    • Ravi Kosuri
  • Most Percipio Badges
    • Priscilla Compian
  • Most LCG Certifications
    • Naveen Lanke – 1st place
    • Ravi Kosuri – 1st runner-up
    • Nishant Chadha – 2nd runner-up
    • David Montgomery – 2nd runner-up
    • Hima Poonadathu – 2nd runner-up
    • Karthik Ramamurthi – 2nd runner-up
  • MVP Award
    • Ashwini Bachu
    • Kenneth Bergman
    • Christal Carter
    • Matthew Favilla
    • Ravi Kosuri
    • Sebastien Morizet
    • Ehab Rashed
    • Isaac Rodriguez
    • Ashley Staten
    • Sree Pallavi Thota
  • Innovation Award Team
    • Office of the PMO: Murad Abbasov & Ashley Staten
  • Digital Transformation Award
    • LCG IT Department: Ehab Rashed, Ezell Taylor & Daniel Trencher
  • IMPACT Customer Service Award
    • LCG Grants Services Team: Tasbeeh Badi, Taha Badi, Emily Behles, Ephrem Bekele, Nishant Chadha, Stephanie Cook McDaniel, Benjamin Farrow, Althea Gautier, Leslie Green, Deborah Halpern, Jasmine Hanonu, Mary Jackson, Clarise Jackson-Hal,l Kaira Johnson, Lavonnia Jones, Karthik Kalvakollu, Maura Kephart, Chan Young (Scott) Kim, Nawsheen Laila, Sebastien Morizet, Hima Poonadathu, Nandita Prasad, Karthik Ramamurthi, Shruthi Seelesh, Allison Stanfill, John Stewart Rukeyser, Daaimah Titarine, Kateri Tucker, Sarah Valle, Swapna Priya Vuyyuru, Tracey Walker, Jennifer Webber, LaTania Williams, Ephrem Zelelew, Reem Akkad, Armand Olivier Amany, Priscilla Compian, Juleesa Davis, Sarah Frey, Juan Granados Umanzor, Shatema Hardy, Brittany Holland, Amanda McGill, Tiesha McKeithan, Aaron Foisi Nmungwun, Lisa Scott, Jacinda  Smith, & Grady Grace Wani

Several employees received multiple awards including Nishant Chadha, Priscilla Compian, Ravi Kosuri, Sebastien Morizet, Hima Poonadathu, Karthic Ramamurthi, Ehab Rashed & Ashley Staten.

Congratulations to all award winners.